National Center for Technology Planning (NCTP)
Dr. Larry S. Anderson, Founder/Director
Post Office Box 2393
Tupelo, MS 38803
This plan's inclusion in the electronic database indicates that it is due consideration by technology planning committees.
The technology plan is divided into two major sections: administration and instruction. Administration is further divided into state, district, and school administration. Curriculum and instruction is also divided into levels for state, district and school. This plan is based on the needs expressed in plans submitted by the department's numerous activity centers and various federal programs. After reviewing these plans, several themes for the implementation of data processing in the department have been established.
FMS- Expand inquiry capabilities of the new Financial Management System (FMS) to additional users. These would include budget control, property and procurement, federal programs and others as the need arises. Plan for the implementation of the payroll, personnel and inventory components of the system.
Word Processing & spreadsheets- Expand use of word processing and spreadsheets to all administrative areas and to all schools. These applications have shown that they improve employee efficiency, effectiveness, and morale.
Networking- Implement networks as needed to allow for the access and transfer of data files, for the sharing of equipment, for the use of electronic mail.
Student Information Management Systems- Expand student information management systems to all secondary and elementary schools. This includes basic student data, scheduling, grade reporting, and attendance recording.
Centralized Student Data Bases- Expand and upgrade the automated, student data base to include all students. Utilize the school based data to update the data base, and expand the data within the data base to include achievement data and develop complementary data bases for special programs such bilingual education, special education, alternative education etc.
Computer Labs- Establish and/or expand computer labs in each public school in the Virgin Islands so there are a minimum of fifteen computers with appropriate supplemental equipment and software. Establish special labs as needed for unique programs such as vocational education, prescriptive learning, writing to read, etc.
Curriculum Development- Utilize word processing, scanners, and desktop publishing in the development of curriculum. Use access to off-island educational data bases and CD-ROM disks to identify exemplary education programs.
Office of the Commissioner- Expand the computer and word processing capabilities within this office to include the commissioner's executive assistant, an administrative officer, the paralegal, and the planner. Establish a network for PC's in the main education complex to transfer data, to implement electronic mail and to share resources such as a laser printer, plotter, high speed printer, etc. Continue to expand the use of desktop publishing in preparing newsletters, bulletins, and community information. Continue to expand the use of computer aided design in preparing plans for upgrading and altering school facilities.
Federal Programs- Expand utilization of word processing for the preparation, review and revision of grant applications and the use of spreadsheets for the preparation, review, and revision of federal budgets. Obtain inquiry access to FMS. In order to meet critical deadlines, acquire a laptop computer to use after hours and when traveling off-island. This would be shared among various users.
Testing, Planning, Research, and Evaluation- Upgrade the present equipment in this office so it can better perform its functions including analysis of test results, prepare enrollment projections, and perform research studies (e.g., teacher characteristics, dropouts, overage students, etc.).
Adult Education- Continue the use of computers for word processing. Utilize spreadsheets for summarizing statistics to sent to the federal government. Automate the information on students who have received high school graduate equivalency (GED) certificates.
Vocational Education- Use the computer to help track vocational students after graduation, to produce statistical reports, and to prepare data for dissemination. As part of the Business/Education Partnership Program use the computer to pilot a software program for career guidance and information.
Child Nutrition- Expand the use of computers for word processing and the preparing of spreadsheets for federal reports.
Special Education- Upgrade equipment and software for preparing grant applications, budgets, and instructional objectives.
Administration & Technology-Administrative Services- Continue to expand the use of computers for word processing, auditing, indirect cost preparation, spreadsheets, financial status preparation, and access to FMS. Coordinate the implementation of the FMS within the Department.
Computer Operations- Work with the districts to expand the student data base to include all students. Increase the amount of demographic information on each student to facilitate educational research and improve decision making. Refine methods of using computerized data from the school's computer systems to update the student data base. Provide access to the System 36 so that the district superintendents can make inquiries of the data base and enter newly registered students. Add the necessary equipment and software so that reports generated from the system can be printed at department offices on both St. Thomas and St. Croix.
Budget Control- Continue to use PC's to develop the department's budget. Upgrade the equipment to better handle this task. Continue to use the personnel/NOPA system to provide data on personal services and fringe benefits and to develop the departments budget. Expand the use of PC's to develop, revise and approve federal budgets, analyze allotment releases, and make projections. Obtain inquiry access to the new FMS.
Office of the Insular Superintendent- expand the use of word processing and spreadsheets in the various activity centers and programs within the districts including the Superintendent's offices. Establish networks within the District Superintendent's offices to allow for the sharing of resources, the transfer of data, and the use of electronic mail. Upgrade the present equipment to facilitate the preparation of grant application and budgets for federal programs. Investigate the use of a mini computer to provide a centralized student management information system.
Student Data- Establish centralized student data base using data from the school's computerized systems to allow the superintendents to answer a variety of questions about the student population.
Student Registration- Provide communication link with System/36 to allow entry of student information into the computer at time of registration. This would also allow the printing of reports in the superintendent's offices.
Personnel Services- Continue the operation of our current personnel/NOPA system until the implementation of the new FMS personnel system begins. Continue the effort to automate teacher certification records. Expand the use of word processing and automated NOPA preparation.
Business Office- Expand the number of work stations for accessing the new FMS. Explore the possibility of entering requisitions into a holding file within the FMS for audit review and approval by Finance. This would allow for more accurate and timely data entry into the system. Continue the operation of our current automated payroll system until the implementation of the new FMS payroll system.
School Plant Maintenance- Automate job accounting and supply inventory. Utilize computers for word processing and computer aided design.
School Lunch- continue to use a computer for word processing and for preparing statistical reports for the federal government. Identify software for automating the school lunch warehouse inventory.
Property & Procurement- Provide access to the FMS so that the status of requisitions and vendor payments can be monitored. Review the inventory module of the new FMS to determine how it can best be implemented.
Student Data (Secondary Schools)- Establish networks for the computer systems at the secondary schools on St. Thomas and St. Croix Central High School. This will allow principals, guidance counselors, attendance counselors, nurses, etc. to access information in the school's student data base. This access will also allow the system to be used for word processing, time sheet preparation, school inventory and spreadsheets. Expand computer capability with networking to the three junior high schools on St. Croix so that they can also do student scheduling, attendance reporting, and grade reporting.
Student Data (Elementary Schools)- Introduce computers into the elementary schools for use in word processing, school inventory, spreadsheets, and student information.
In relation to curriculum and instruction the primary use of technology will be as a tool or resource for completing departmental goals and objectives.
Media Library services- computerize the three high school libraries and link them with the public libraries and eventually to the UNIV libraries. This will improve access to information for students, teachers, and other educational personnel.
Health, Physical Education & Safety- Utilize word processing and spreadsheets for the preparation of graphic applications, budgets and related documents. A modem will also be used to access from the Center for Disease Control's database in relation to AIDS education.
Bilingual Program- Establish a data base to track students over time to record academic progress, test results, attendance, services received, and demographic information. This would be developed in coordination with existing school level and district level data bases.
Prescriptive Learning Labs- Pilot these labs in two elementary schools. These labs will consist of 15 computers and related equipment with special software. The lab is designed to augment the teaching of "process writing".
Dissemination Project- Continue to utilize large data bases such as "The Source" and "Ed-Line" to access current education news and research developments. Use CD-ROM equipment to access education research abstracts and other data bases that are available on compact disks. Identify exemplary educational programs and disseminate to the districts.
Parent Services/Dropout Prevention & Early Childhood Initiative- Use the computer for word processing, preparing materials for distribution to parents, writing grant applications, developing budgets, and data management.
Special Projects- Implement special instructional programs such as Kidsnet and Star Schools by purchasing computers and modems. These math and science and social studies programs allow students to interact with other students and scientists to carry out experiments and exchange information via the computer.
Media Libraries- Upgrade current software and hardware to provide information and computer access to students, teachers, librarians, administrators, and other educational personnel.
Adult Education- Develop computer training for adults to learn skills which will allow them to compete successfully in the job market.
Alternative Education- Utilize computer for instructional purposes, as a motivational tool for at risk students, and for record keeping, evaluation and publication purposes.
Curriculum Center- expand computerized inventory to include all educational materials in the curriculum center. Upgrade desktop publishing equipment to include a laser printer to improve quality of material produced. Upgrade library of educational software programs. Acquire CD-ROM equipment to allow access to "Book In Print", encyclopedias, and educational research abstracts.
Special Education- Automate tracking of special education students including test results and individual educational programs. Also expand word processing and spreadsheets capabilities for preparing grant applications and budgets. Utilize modems to access SpecialNet, an on-line data base for special education information. Use computers in Pupil services and the Diagnostic Centers to maintain integrated data base of students receiving special services. This will facilitate the preparation of statistics to meet reporting requirements.
Vocational Education- Expand the use of computer labs for giving the students experience in hands-on keyboarding and the use of application software.
Drug Free Schools Project- Use computers for word processing, inventory of instructional material, and review of instructional software.
Computer Labs- Establish computer labs in each school with a minimum of 15 computers. In cases where labs are not feasible provide one computer per classroom. Establish communication in computer labs as appropriate so students may participate in special programs such as StarNet, KidsNet, McGraw-Hill Information Exchange. Purchase software that supplements the student texts.
Writing to Read- Expand and make more efficient use of the 5 existing Writing to Read labs through networking. Purchase additional software that also can be used in the labs.
Counseling & Pupil Services- expand the use of the computer as both an instructional and productivity tool for career education, college placement, SAT preparation, recording keeping and reporting.
Establish a department wide system so that computers in various parts of the department will be able to communicate, via voice, fax, e-mail, telephone, computer, bulletin boards, etc. with each other. The department, through this elaborate system would collect from and disseminate information to the various activity centers and schools. Moreover, the system will enable better management of human and other resources within the Department of Education.
The system will have computer networks as its basic architecture. Computer networks would be established at the state, district and high school levels. These systems would be interconnected with bridges to create a wide area network (WAN). The intention is to make information available on a timely basis throughout the department and to expand the amount of information available.
This plan is predicated on the four basic principles for the department. The design, development and implementation of said system is based on the following:
A. Cost effectiveness for Department of Education's needs B. Provide for longevity or long life usefulness C. Increase utilization and productivity, and D. Provide training to the users
MISSION: Develop a system in which, communication, instruction, administration, distance learning and telecommunications are interrelated and networked into the everyday operations and management of the Department of Education.
GOALS: There are 4 basic goals for technology within the Department of Education.
I. TECHNOLOGY TELEPHONE/COMMUNICATION Enhance the communication capability of the Department of Education. II. MANAGEMENT INFORMATION SYSTEM Establish a system wide student and staffing data bases which contains information (demographic, academic performance, transcripts, attendance, standardized test results) on all students and personnel. III. DISTANCE LEARNING/EDUCATION TECHNOLOGY Increase the uses of computer and communications technology in the classroom to enhance instruction and learning. IV. TELECOMMUNICATIONS Utilize the technology to increase communications between school, classrooms, activity centers; to implement video- conference, etc.
Each school would have its student records on the computer using the Columbia Computing "The School System" (TSS) software. Further, each would be equipped with a modem to connect their computer to the district and state local area networks (LANs). The high schools would have their own LAN so that administrators and counselors could access student information. Computers would be placed in various locations for network access by teachers. Other necessary information would also be placed on the computers.
The districts would each have a LAN. On the LAN would be a variety of information for use in district administration. A electronic mail system such as ccMAIL would allow for electronic mail boxes for the exchange of information. A electronic bulletin board would also be established for general messages and announcements. Then each school would have an electronic mail box on the district LAN so they could call in read and down load their messages on to the school's computer. The schools would also be able to access the bulletin board to read general announcements, calendars of events, etc.
The district level LANs would have laser printers and a CD-ROM drive from which a variety of data bases could be accessed. They would have a modem for accessing mainland databases, FMS, and the state LAN which would contain internal accounting records.
The district LAN would also contain the student information from all the schools with the uploading of student records. Using TSS district level software, individual student records could be reviewed, transcripts could be printed, standard reports could be printed, and research could be conducted. Management information could be extracted from the data base with the report writing feature. There would be a full time Administrative Technical Assistant. This individual would be responsible for maintaining the district level student data base and be the liaison with the schools to provide technical support and training.
The student data base would be available on the network for use by the Diagnostic Center for tracking student information. Bilingual information would be maintained on the data base.
When students register at the district office, the information would be entered into the computer and a printout prepared. When they are assigned to a school the data could be downloaded to the school's computer.
LANs would also be established at the Curriculum Centers so that school staff could access the inventory of teaching materials. CD-ROM drives with a variety of data disks could be available for access via modem.
A LAN would be established in the procurement section at the education warehouse to track requisitions and inventory.
Subdirectories could be established on the bulletin board by academic supervisors and project managers for the exchange of information.
The state level LAN would also have electronic mail boxes and a bulletin board system. The internal accounting records would be on the system and could accessed by administrators. Statistic and enrollment information from the Testing, Planning, Research, and Evaluation (TPRE) would be available on the network. The IBM S/36 computer would be on the network so that information on it could be accessed. A CD-ROM and a laser printer would be on the network to be shared by users. School and activity calendars would be placed on the bulletin board. Staff directories with titles and phone numbers would also be on the LAN. State users would have access to FMS via the phone system.
The school district student information would be uploaded to the state's computer so that all student information for all Virgin Islands students would be in one data base. This would allow for a variety of research possibilities with this information. Norm-referenced test results could be incorporated into the data base to further increase the potential for research.
Education employees information for certification requirements, work towards degrees, areas of specialization for training and placement, staff placement etc. will also be collected as part of the staffing data base that will be uploaded to the state's computer also. This data will be used for research and staffing statistics reports.
Current Status and Things to Be Done to Implement Plan:
The St. Croix schools all have computers and the "The School System" software has been purchased. The software needs to be installed on the computers and staff needs to be trained. A one week training is scheduled to begin Nov 30th. Computer operators need to be budgeted and hired for the three junior schools.
At Central High School TSS has been used for several years. Presently five computers are on the token ring network using Novell Netware 2.2. The additional computers need to be purchased to expand the network so that more staff members have access to the system.
The elementary schools on St. Thomas and St. John have computers with the TSS student records module installed. However, the software is not being used because the school personnel have not been trained. Training will be conducted for all elementary schools in November. The student data on the state's IBM S/36 will be converted to the TSS format. This will greatly reduce the data entry needed to make the systems on both St. Thomas and St. Croix operational.
The secondary schools have been using the TSS software for several years. All the secondary schools have operational networks. The schools will need additional computers to extend the student data base to additional users within the schools such as guidance counselors, nurses, assistant principals, attendance counselors, and subject area offices (i.e., math, vocational education, etc). The version of the Novell software needs to be upgraded to version 3.11.
Modems would have to be purchased for all schools. This will allow them to access the bulletin board and electronic mail systems. It will also make uploading and downloading of student data to the state and district levels. The "data exchange" module for TSS would have to be purchased. Bulletin board software would have to be purchased.
Additional computers and modems would have to be purchased and placed in locations available to teachers.
At the district level computer and network equipment and software would have to be purchased. Novell software and the TSS district software would have to be purchased. Cabling, computer networks cards, modems, printers, and computers would have to purchased. An Administrative Technical Assistant would have to be budgeted and hired for each district.
Networks would have to be installed at the curriculum centers, in the procurement and maintenance sections.
The state level network is currently operating. The cabling for the phone system is completed and the state complex is wired for a network. Token ring adapter cards will have to be purchased for each computer before they can be connected to the network. An electronic mail program has already been purchased. The Novell Netware software needs to be updated to the most current version.
The IBM/36 computer will be placed on the state LAN. A communications controller will have to be purchased to handle computer communications with the schools for the wide area network (WAN). The system wide bulletin board and electronic mail software plus the student data base will be on the WAN. The previous applications on the IBM S/36 including NOPA file, budget files, etc will remain on the S/36.
Cost Requirements and Timeline for Implementation
For FY 92-93 St. Croix Schools: Goal: All schools using "The School System" software by the end of the school year. Train school staff with "TSS" personnel on St. Croix Install computers and "TSS" software in schools Convert existing roster data to "TSS" format and load on school computers. Budget and hire a Administrative Technical Assistant Purchase additional computers for Central Plan for computers and software for new high school St. Thomas Schools: Goal: same as above. Same as above except junior highs are operational and computers and software are already installed in the elementary schools. Train elementary school personnel on TSS Upgrade Novell software at secondary schools to version 3.11. (25 users) Budget and hire an Administrative Technical Assistant Expand networks to additional users with the purchase of additional computers. State:2 Goal: The electronic mail and bulletin board system will be operational with remote capability. Expand FMS availability to more users in main complex. By the end of the school year, software will be installed to handle the student information from all the schools. Install software and train users in main complex. Purchase communication controller. Program phone system for FMS access. Purchase student data software. Budget and hire Administrative Information Specialist/Manager.